Chapter I General Provisions

Article 1 To regulate the organization and operation of this Association (hereinafter referred to as the “Association”), protect the lawful rights and interests of members, and promote industry self-discipline and public services, this Compendium is formulated in accordance with relevant national laws and regulations, as well as guiding documents from competent industry authorities, and in light of the Association’s actual circumstances. Unless otherwise specified, “members” in this Compendium include both organizational members and individual members; “Council” includes the Executive Council within the scope of authority delegated to it.

Article 2 The Association adheres to the principles of operating in accordance with law, democratic governance, and transparency, and advocates an organizational culture of integrity, collaboration, and continuous learning. This Compendium applies to the Secretariat, specialized committees, member representatives, and third-party institutions cooperating with the Association in their activities. Where any specific rule conflicts with this Compendium, the latest resolution of the Council or the Members’ (Representatives’) Assembly shall prevail, provided that no such resolution conflicts with national laws and regulations.

Article 3 Information such as the Association’s registered address, Secretariat office address, official domain name, and contact details shall be based on the version reviewed and approved by the Council and announced on the official website. Any document issued in the name of the Association concerning rule revisions, fee standards, or cooperation authorization is valid only after review by the Secretary-General and affixation of the Association’s official seal or electronic seal.

Chapter II Membership Administration

Article 4 Any organization or individual applying for membership shall submit truthful and complete application materials and be responsible for the authenticity of all qualifications, authorizations, and contact information provided. The Secretariat shall complete a formal review within a reasonable number of working days after receipt. Where supplementation is required, the Secretariat shall provide a one-time notice of all required supplemental items. Upon passing review, the application shall be submitted to the Council or an authorized body for deliberation, and the result shall be served to the applicant in writing or by email.

Article 5 Members shall enjoy the following rights: to attend the Members’ (Representatives’) Assembly and exercise voting rights, election rights, and the right to stand for election (within categories and scope prescribed by the Charter); to offer criticism, suggestions, and supervision regarding the Association’s work; to receive priority or preferential access to training, exchanges, exhibitions, standard-setting, and other activities organized by the Association; to use industry information and data services provided by the Association in accordance with usage rules; and other rights prescribed by laws, regulations, and the Charter.

Article 6 Members shall perform the following obligations: comply with national laws and regulations, the Association’s Charter, and all institutional rules; safeguard the Association’s reputation and lawful interests, and not use membership status to mislead the public or harm lawful rights of third parties; pay membership fees as required and cooperate with annual information updates; implement lawful resolutions of the Members’ (Representatives’) Assembly and the Council; undertake reasonable tasks entrusted by the Association within agreed scope; and fulfill other obligations prescribed by the Charter.

Article 7 Membership withdrawal, expulsion, fee reduction or exemption, and reinstatement shall be handled according to procedures prescribed by the Charter. The Secretariat shall retain complete records including meeting minutes, service receipts, and public notice screenshots, for no less than the retention period required by laws, administrative regulations, or the Association’s archives management rules. In case of disputes, a mediation working group may first coordinate resolution; if no agreement is reached, arbitration may be initiated in accordance with the Charter, or litigation may be filed with a court of competent jurisdiction.

Chapter III Organizational Structure and Rules of Procedure

Article 8 The Members’ (Representatives’) Assembly is the highest authority of the Association and shall exercise powers listed in the Charter in accordance with law. Matters such as meeting convening, proposal solicitation, voting methods, and publication of resolutions shall be implemented by the Secretariat pursuant to the Charter and supporting detailed rules of this Compendium. In urgent cases where written/remote voting is necessary, such matters shall be timely reported to the next in-person meeting and supplemental confirmation procedures shall be completed.

Article 9 The Council is the executive body of the Members’ (Representatives’) Assembly and leads the Association’s daily work during adjournment periods. Council meeting agenda items shall be delivered to all council members in advance. For matters involving related-party transactions, external guarantees, disposal of major assets, or voting on draft rule revisions, separate explanations of background, risks, and compliance points shall be provided. Where a council member is absent twice consecutively without justification and without designating a proxy, reminder or adjustment procedures may be initiated in accordance with the Charter.

Article 10 The Secretariat is the standing administrative body of the Association and performs its work under the leadership of the Secretary-General. The Secretariat is responsible for drafting institutional rules, managing archives and seals, preliminary review of financial income and expenditure, information disclosure, and public opinion monitoring. It shall establish job descriptions and A/B role backup mechanisms; when key personnel changes occur, formal handover procedures shall be completed with written records.

Article 11 The establishment, renaming, or dissolution of specialized committees, working groups, or special task groups shall be reviewed and approved by the Council or an authorized body. Such bodies shall operate within authorized scope and shall not independently assume civil obligations in the name of the Association unless expressly authorized in writing and filed with the Secretariat.

Chapter IV Finance and Asset Management

Article 12 The Association’s funding sources include membership fees, donations, government procurement service income, lawful income from activities or services carried out within approved business scope, interest, and other lawful income. All income shall be recorded in statutory accounting books and no off-book circulation or unauthorized “small treasury” shall be established. For donations, donor intent shall be respected and invoices or receipts shall be issued as required.

Article 13 The Association shall implement state-prescribed accounting systems, conduct accounting in accordance with law, and establish and improve internal accounting supervision systems. Accounting personnel shall possess appropriate professional competence, and cashier and accounting roles shall be separated. Financial reports shall be regularly submitted to the Council and summary information disclosed to members as required by law. Major asset purchases, external investments, and related-party transactions shall undergo additional review and disclosure procedures (placeholder).

Article 14 The Association’s assets and any appreciation thereof belong to the Association. No organization or individual may encroach upon, privately divide, or misappropriate them. Asset disposal, external guarantees, and execution of major contracts shall follow the Charter and the Council’s authorization list. The Secretariat shall maintain a contract ledger and risk-tiered management; important contracts should be subject to legal review prior to execution (placeholder).

Chapter V Information Disclosure and Archives

Article 15 The Association shall carry out information disclosure in accordance with the principles of legality, authenticity, accuracy, and timeliness. Proactively disclosed matters generally include: the Charter and institutional rules, organizational structure and responsible persons, fee standards and summarized income/expenditure status, annual work reports and donation status, and other information required by registration authorities. Matters involving state secrets, trade secrets, or personal privacy shall not be disclosed, or shall be disclosed only after desensitization in accordance with law.

Article 16 The Association shall establish an archives management system and maintain categorized records of member files, meeting materials, contracts, financial vouchers, project acceptance materials, and media assets. Electronic archives shall remain consistent with paper archives. Important documents shall be dual-backed up and, where conditions permit